Terms & Conditions for Join The Clubb Photography Services
Booking & Adherence to Timeframes
By booking any photography service at [www.jointheclubb.com](http://www.jointheclubb.com), the client agrees to adhere to the booked timeframe of the chosen service on the selected date. This ensures an efficient and pleasant experience for all parties involved.
Image Delivery & Usage
Upon completion of the photo shoot, the client will receive an online gallery containing all final edited images for high-resolution download. The client grants permission for these images to be used as promotion on Join The Clubb's social media channels and website.
Booking Fee & Rescheduling
A non-refundable booking fee is required to confirm all photo shoots. The booking fee may be transferred to another date for valid reasons such as inclement weather (for outdoor shoots), illness, or government restrictions. For rescheduling outside of these reasons, an additional booking fee of CAD 65.00 will be required.
Final Payment & Cancellation Policy
The remaining balance for the photo shoot is due one week before the scheduled date.
- The client may cancel without additional fees up to 20 days before the shoot.
- If the client cancels after this time, the full balance will still be due.
Photography Style
By booking with Join The Clubb, the client acknowledges and agrees to the photographic style as presented in the portfolio of the photographer. The delivered images will reflect this style, which includes specific color grading, compositions, and lighting techniques.
While the photographer will advise on aspects such as locations, clothing, and lighting to achieve the desired look, the final outcome may be influenced by these environmental factors.
Planning Responsibility
The client is responsible for arranging any additional services such as hair & makeup or booking venues if necessary. The client is also responsible for providing any props needed for flatlay or lifestyle imagery. The photographer will offer guidance throughout the planning process.
Photography Session Conduct
During the session, the photographer will guide the client to achieve the best possible results. However, the photographer cannot be held responsible for any dissatisfaction related to body image. Every effort will be made to use flattering lighting, poses, and compositions to ensure beautiful results.
The philosophy of Join The Clubb emphasizes authenticity. As such, Photoshop will not be used to alter the client's permanent features, such as wrinkles or body shape. Temporary blemishes may be retouched, and color and light enhancements will be made to ensure the image looks as it did in reality.
Accessibility
Clients with accessibility needs should notify the photographer prior to the photo shoot to ensure that appropriate arrangements can be made.
Copyright & Usage Permissions
The photographer retains the copyright of all images. The client is granted permission to use the images for promoting their business, including on social media, websites, books, e-books, blogs, and in press materials for PR purposes.
The client may overlay text and graphics on the images but must not edit the images without prior discussion with the photographer.
Images may not be shared with other businesses involved in the shoot (e.g., a venue) for promotional purposes without prior consent from the photographer.
The client grants permission for the photographer to use the images for their marketing purposes, including social media, website, and blog content. When applicable, the photographer will credit the client's business, which can benefit the client's visibility and brand.
Image Delivery Timeline
- An initial gallery of 20 images will be delivered within 48 hours of the photo shoot.
- The full gallery will be delivered within four weeks of the shoot.
- The images will be available in a private online gallery for one year, where they can be downloaded in both high-resolution and web-size formats.
The client is responsible for downloading all images before the gallery expires and is advised to back up the images both online and offline.
Liability
While every effort is made to provide high-quality images, the photographer is not liable for external factors that may impact the shoot, such as weather conditions, unforeseen changes in location, or issues beyond the photographer’s control. The photographer is also not responsible for the loss of digital files once delivered, and the client is encouraged to back up their images.
By booking a session with Join The Clubb, the client agrees to these terms and conditions.